1. Financial

• Develop and manage annual budget for the Documentation and Distribution unit and submit budget for review requests
• Ensure all monies and fees are collected and lodged

2.Internal Processes

• Develop documentation and Distribution strategy for COSBOTS
• Design and implement programs to provide management information
• Identify contacts, Register Process application forms
• General Assignments from members
• Acquire monitoring system
• Develop an authentication system
• Develop a performance capturing process and security measures around these processes
• Establish distribution processes
• Agree on payment methods and turnaround times
• Designs and implement appropriate backup and recovery systems
• Maintains records regarding registrations of artists and other members and partners
• Liaise with overseas registers regarding information exchange for record keeping and registration purposes for broadcasters, artists and other partners
• Measurement of Key Performance Indicators within the business plan and feedback to CEO via monthly, quarterly business review meetings
• Independently oversees and coordinates documentation and registration negotiates according to COSBOTS’ standards
• Reviews and supports existing and new business models and act as an advisor to COSBOTS management regarding registration and documentation
• Maintains records regarding registrations of artists and other members and partners
• Addressing queries made by artists and the public
• Approve and/or reject applications in accordance with policies, procedures and regulations laid down by COSBOTS
• Liaise with overseas registers regarding information exchange for record keeping and registration purposes for broadcasters, artists and other partners
• Measurement of Key Performance Indicators within the business plan and feedback to CEO via monthly, quarterly business review meetings
• Independently oversees and coordinates documentation and registration negotiates according to COSBOTS’ standards
• Reviews and supports existing and new business models and act as an advisor to COSBOTS management regarding registration and documentation

3. Customer Perspective

• Identify right holders, Contact, negotiate to maintain a balance in stakeholder relationship and serve our customer needs
• Establish customer focussed approach,
• Define how COSBOTSs offering to customers will be perceived,
• Identify all stakeholders
• Identify all the needs of the stakeholders,
• Establish methods to cater for the needs of all stakeholders

4. Risk and Compliance

• Prepares & presents risk evaluations and mitigation plans in cooperation with other process stakeholders

5. People Management

• Manages the DD team to be able to achieve set objectives

6. Safety, Health and Environment

• Manages and coordinates the implementation of safety, health and environmental programme in area of responsibility

7. Subordinate Effectiveness

• Manages key effectiveness areas of subordinates by setting , monitoring and reviewing performance and taking remedial action as necessary

• Bachelor’s Degree in either Social Science, Business Administration, Information Management, Records Management or equivalent
• Seven (7) years’ work experience, two (2) of which should be at senior management level.
• Qualification or experience in Copyright / Intellectual property administration and database management is an added advantage