1. Anticipates, organizes and coordinates work flow through email and diary management, managing incoming and outgoing correspondence including email filtering according to priorities, Board/Ministerial letters and liaison with other EXCO offices.
2. Acts as a liaison between the CEO and SBUs/CSUs by transmitting directives, instructions and assignments, and following up on the status of the assignments, as advised by CEO.
3. Performs a variety of administrative or executive support tasks that are highly confidential and sensitive.
4. Coordinates internal and external meetings, functions and conferences, including Board Meetings, EXCO Meetings, and Senior Management Forum and provides administrative support to the CEO.
5. Works with the Corporate Secretariat to ensure timely submission of information for EXCO, Board Sub Committee and Board Meeting agendas.
6. Maintains knowledge of the CEO’s office Units, its operations, processes and key officers in order to facilitate aligned executive support.
7. Coordinates media and speaking engagements through managing enquiries and invitations, liaising with EXCO, key offices and staff to prioritise opportunities and making recommendations to the CEO.
8. Manages CEO’s office relationship with the travel company and assists with travel arrangements for the Executive Team
9. Undertakes general administrative functions within the CEOs office and provides ad-hoc support to the Executive Team as required.
10. Implements and reviews systems to ensure the smooth and efficient functioning of the office of the CEO
11. Complies with all BPC’s policies and procedures and statutory obligations as amended from time to time
12. Works constructively in alignment with BPC’s values and acts with integrity, is knowledgeable, optimistic, determined and engaging
13. Complies with all safety, health, environment and risk standards and requirements at all times, contributes to a safe, healthy, equitable and ethical workplace
14. Participates in the corporate performance management program including regular performance reviews and prepares, and works in accordance with, an individual work plan
15. Works in accordance with management directions.

Decision Making

1. Works with a high level of autonomy on routine matters
2. Improves efficiencies in the office of the CEO
3. Consults with the CEO before implementing major changes to work process
4. Refers requests for major expenditure, travel, ‘All Staff’ emails, complex or unusual issues to the CEO or assigned Executive/Manager for approval

Communication

1. Teamwork is the preferred way of working within the Corporation and this necessitates regular communications with other staff. The position communicates:
2. Regularly with the CEO and the Executive Team to coordinate and schedule activities, share information and ensure work flows are supported
3. Regularly with the EXCO, Board of Directors and Stakeholders to ensure timely and efficient communication and documentation of EXCO and Board Meetings
4. Regularly with BPC staff nationally, showing relationship building skills to effectively communicate ideas, philosophies and policies
5. Regularly with a range of high-level stakeholders internally and externally i.e. Line Ministry, offices of local government, Public Sector, NGOs, Parliament, Cabinet Minister and Politicians; CEOs of other organisations, local and other international stakeholders’ of interest
6. As required with other relevant contacts to exchange information and seek advice.