RECORDS MANAGEMENT OFFICER – ACHAP

ACHAP: Partnerships for a healthy Africa

VACANCY ANNOUNCEMENT

ACHAP was established as a public-private community development partnership in 2000 to enhance and support Botswana’s HIV &AIDS response. Using a comprehensive approach, ACHAP has successfully supported HIV prevention, care and treatment in Botswana for almost two decades with remarkable results. Key to the success of ACHAP support has been the focus on results, the ability to develop and manage partnerships with government, civil society, other development partners and the private sector. ACHAP is now an independent non-profit making entity with a broader health mandate, wider geographical focus continuing to build on, and leverage on her core competencies in the field of HIV/AIDS and related health conditions.

ACHAP seeks to appoint suitably qualified and highly motivated individuals with strong commitment to programme implementation to the following position:

RECORDS MANAGEMENT OFFICER (Tenable in Gaborone)

Job purpose

The incumbent will establish and maintain an effective records and information management service to ACHAP, ensuring proper identification, storage, retrieval, protection, preservation and retention of records to support decision making and service delivery

Roles and responsibilities

• Assists in the development of records management policies and recommends suitable procedures to management
• Advises and trains staff on records management to ensure efficient records management
• Facilitates accurate capture, storage and classification of records in order to ensure efficient retrieval of records
• Monitors and controls the migration from paper to electronic records management systems (as necessary)
• Monitors compliance with records

management policies and procedures and recommends appropriate action to correct breach of the same

• Audits records inventories to determine effectiveness of records systems
• Controls the location and storage of records, including conducting an annual records audit and organizing the disposal of records in accordance with their retention schedule

Qualifications and experience

• Degree in Records Management or related discipline
• 3 years in records management

Knowledge and Skills:

• Cataloguing and classification of records
• Experience in development of filing systems
• Electronic records development and management; and
• Archiving