Personal Assistant – Human Resource Development Council (HRDC)

EXTERNAL ADVERT NO.1 OF APRIL 2019

The Human Resource Development Council (HRDC), an autonomous body whose main objectives among others include provision for Policy Advice with regard to the National Human Resource Development Strategy, Coordination and implementation of the strategy, Planning and Advising on Tertiary Education Financing and Workplace Planning in Botswana, seeks to recruit suitably qualified persons for the following post:

Personal Assistant

Main Purpose of the Job

To provide secretarial services to department.

Key Accountabilities

• Receive telephone calls and correspondences
• Attend to queries or refer issues beyond own scope to relevant officers
• Attend to visitors/clients and make them feel comfortable
• Maintain Head of Department’s appointment diary and remind him/her of appointments
• Advise staff of any meetings
• Compile and prepare all documents needed for meetings
• Ensure that relevant documents are circulated to all attendees prior to meetings
• Make logistic arrangements for meetings (venue, refreshments etc.)
• Take minutes of meetings as and when required, produce and distribute minutes of meetings after vetting by the responsible officer

Competencies

• Computer literate. Experience with systems and applications in the specific work area
• Records keeping skills, fast typing skills and telephone etiquette, customer care skills
• Organising and office management skills
• Communication and interpersonal skills
• Compliance with procedures instructions, rules and regulations
• Service oriented and client focused

Job Requirements

Qualifications: A Minimum BGCSE and a National Diploma in Secretarial Studies from a recognised institution or any other related qualification acceptable to HRDC.

Experience: At least 3 years as a Secretary in a professional office environment.

Remuneration: HRDC offers an attractive remuneration package which is commensurate with qualifications, skills and experience.