Procurement and Administration Officer – Mmila Fund Administrators (Pty) Ltd

MAIN PURPOSE OF THE JOB

KEY PERFORMANCE AREAS

• Sourcing: Procures quality products and services and advises user departments on specifications for equipment and services to be purchased, consulting with departments on specialist equipment and services
• Negotiates prices, credit terms and discounts with suppliers and contractors to derive best value for money
• Resolves queries and complaints from user departments and suppliers engaged through quotations
• Maintains good relations with suppliers and contractors to minimize associated risks
• Conducts asset verification and recommends disposal to Management, ensuring adherence to the Procurement Policy
• Prepares tender documents with user departments and ensures that the tender process is adhered to in accordance with the Procurement Policy
• Initiates insurance covers by updating the investment properties and operational assets register with acquisitions, disposals and insurable values from appointed valuing companies,
• Facilitates insurance claims by filling forms, sourcing quotations and submits to the insurance company, liaising with the insurance company until final settlement is made
• Checks utility bills for correctness, liaises with Finance for payment to avoid disconnection
• Facilities management: Initiates license renewals, ensures timely vehicle maintenance and advises Management of the need for replacements based on the state of the vehicle (if outside the Procurement Policy)
• Visual inspection of office building, reports to the Property Managers and ensures that maintenance is done, supervising outsourced vendors
• Monitors and coordinates the repair and maintenance of office equipment/ furniture

• Strong administrating skills with the ability to deal with pressure situations, identify bottle necks and resolve these speedily and cost effectively
• Strong teaming and collaboration attributes with a customer focused approach
• Attention to detail with high accuracy and numerical skills
• Communication skills – Be able to communicate clearly with staff and senior management.

MINIMUM QUALIFICATION AND EXPERIENCE REQUIREMENTS

• Diploma in Accounting, AAT, or Equivalent.
• Procurement Certificate Level 1
• Driver’s License
• 3 – 5 Years Post-Qualification Experience in office management, basic management of insurance policies, procurement and logistical office support