EXECUTIVE PERSONAL ASSISTANT

An Executive Personal Assistant is required for the founders of Cash Bazaar Holdings (Pty) Ltd, a long-established business with several different trading divisions, operating across Southern Africa. The position will be based in Gaborone.

The key performance areas of the position are the following:

• Diary management (reminding executives of important meetings, tasks and deadlines, scheduling and setting up meetings etc);
• Travel management (visa applications, booking flights, transportation and accommodation at best fares)
• Administration, Reporting and Presentations (setting agendas, taking and typing minutes, filing, assist in compiling & proofreading reports, distribution, etc)
• Public Relations and Relationship Management (answering phones, screening calls, handling queries, welcoming visitors professionally and calmly, coordinate catering for company meetings, etc)
• Finance (basic bookkeeping, expense & medical claims, procurement of items ranging from furniture to stationery, budget control, liaison with bankers, etc)
• Facility management & IT (ensure personal residences of senior executives are professionally maintained, resolve all utilities – including internet connection – issues)
• Personal errands (of a wide-ranging nature)

Qualification and Experience

• Mature, with a minimum of 15 years’ relevant experience, covering all the areas listed above. Proof thereof will be required
• Experience in assisting with interests in the region and in Europe
• Computer literate, advanced skills in Excel, Word and PowerPoint
• Driver’s licence and own reliable car
• Experience or qualification in accounting or hospitality is advantageous

Minimum Skills and Abilities Required

• Bubbly personality and good energy, not easily flustered
• Highly resilient and able to withstand extreme pressure
• High degree of confidentiality and no potential conflicts of interest
• Excellent English communication skills (verbal and written)
• Maturity and sensitivity to dealing with family/personal demands of senior executives
• Confidence and experience to deal with multi-national travel and

commitments

• Strong organisational, planning and administrative skills
• Numerical skills proficiency
• Ability to multi-task and prioritise
• Pro-active, ability to work independently, with problem-solving skills
• Ability to work harmoniously with others in a team environment