General Manager: Supply – Botswana Oil

Main Purpose of the Job

To develop and execute the fuel supply and management program; including fuel supply strategy development, contract negotiations, development and implementation of procedures and policies.

Key Performance Areas

• Fuel demand analysis and planning
• Fuel supply contracting
• Bulk fuel procurement
• Bulk fuel Logistics
• Stock management

Position Requirements

Education:    

• Masters Degree in any of the following:- Business Administration, Procurement and or other relevant and equivalent qualification from a recognized institution.
• Bachelor’s Degree in Business, Engineering, or equivalent experience.
• Additional qualifications in purchasing and supplies management

Professional/ Technical:

• Membership to the Chartered Institute of Procurement and Supplies (CIPS) or any other relevant professional body.

Experience:

• Minimum 10 (ten) years’ experience in supply chain management or procurement of petroleum products, 5 (five) of which should have been gained in senior position of a large petroleum establishment.

Competencies:

• Broad knowledge of procurement procedures in Botswana and petroleum trading activities
• Knowledge of the petroleum industry issues and trends at national, regional international levels
• Experience in tendering processing, analysis of tenders and quotations
• Technical expertise in procurement risks management and quality assurance
• Ability to maintain professional status and keep abreast of evolving trends in and petroleum market
• Broad knowledge of the transport infrastructure within the region and transportation logistics
• Ability to negotiate and secure petroleum products transportation terms for the
• Strong analytical and problem-solving skills with attention to detail
• Effective communication and interpersonal skills
• Ability to maintain good public relations
• Proficiency in computer applications

Primary Duties and Responsibilities

• Leads in formulating and developing policies, plans and strategies in the areas of Supply Chain; including Risk Management and Contractor performance measurement plans.
• Manages and leads the negotiations, tendering (as applicable), pricing feasibility, analysis, and contracting for all petroleum supply arrangements (and associated products) around the world.
• Contributes to organizational performance through continuous improvement of functional Key Performance Indicators’.
• Monitors performance and relationship management of key vendors (facilities) and suppliers (fuel).
• Develops and maintains supplier key relationships
• Directs and provides leadership into monthly and quarterly Demand and Supply planning.
• Provides strategic advice on international supply issues and trends to the Chief Executive Officer.
• Undertakes specific feasibility studies and business case development as required and directed, including but not limited to alternative suppliers to increase and diversify supply sources and routes.
• Carries out analysis of fuel demand and usage trends across the country with an aim to shaping future storage, infrastructure, and supply planning.
• Maintains all assigned fuels procurement and purchasing processes and contracts in accordance with Health, Safe, Security, Environment and Quality policies and guidelines.
• Provides on-going solutions to fuel supply chain challenges to meet or exceed client expectations.
• Works closely with the Procurement department to draft procurement documents and contract suppliers accurately and in a timely manner.
• Ensures suppliers are paid, and any issues are mitigated or resolved in order to ensure the supply chain risk is mitigated.
• Undertakes procurement financial analysis and purchasing economics.
• Supports the Supply team to hold suppliers to account for all Supply and Logistics Key Performance Indicators.
• Ensures that supply documentation from assigned suppliers is in line with national and regional legal and regulatory requirements.
• Liaises as necessary with third-party inspectors of assigned suppliers
• Maintain an up to date market awareness of the global oil market.
• Ensures that products is delivered a the right quality, to the correct locations, at the right times, at the lowest possible cost, safely and incident-free all the time.
• Provides incremental value through system optimization and earnings generated in markets

Closing Date: 28 February 2021