RECORDS MANAGEMENT OFFICER – ACHAP

VACANCY ANNOUNCEMENT

ACHAP is a Botswana indigenous not for profit organisation founded in 2000 is a public health and socio-economic Impact organization. The organization leverages Implementation Science to enhance governments response to health challenges by building capacity bottom up from community systems to district health and social delivery facilities for access to services and programmes. The organisation works both at notional and community level. At community level ACHAP works with a myriad of stakeholders that include district multi-stakeholders, community leaders, volunteers and community groups. Interventions are implemented with the active participation of key stakeholders in the community including beneficiaries ACHAP seeks to appoint suitably qualified and highly motivated individuals with strong commitment to programme implementation to the following positions:

• RECORDS MANAGEMENT OFFICER (1 POSITION TENABLE IN GABORONE)

Job purpose
The Records Management Officer will establish and maintain an effective records and information management service to ACHAP, ensuring proper identification, storage, retrieval, protection, preservation and retention of records to support decision making and service delivery

Roles and responsibilities
• Assists in the development of records management policies and recommends suitable procedures to management
• Advises and trains staff on records management to ensure efficient records management
• Facilitates accurate capture, storage and classification of records in order to ensure efficient retrieval of records
• Monitors and controls the migration from paper to electronic records management systems (as necessary]
• Monitors compliance with records management policies and procedures and recommends appropriate action to correct breach of the same
• Audits records inventories to determine effectiveness of records systems
• Operates the central records registry systems
• Controls the location and storage or records, including conducting an annual records audit and organizing the disposal of re cords in accordance with their retention schedule
• Facilitates the disposal and transfer of records to the document warehouse
• Performs any other duties as directed by the supervisor

Qualifications and experience
• Degree in Records Management or related discipline
• 4 years in records management

Knowledge and Skills:
• Cataloguing and classification of records
• Experience in development of filing systems
• Electronic records development and management; and
• Archiving