EXECUTIVE ASSISTANT – BA ISAGO UNIVERSITY

VACANCY 

MAIN PURPOSE OF THE JOB

The main purpose of this job is to provide high-level administrative support to the Vice Presidents, ensuring operational efficiency and effectiveness for these Offices and maintaining confidentiality at all times. This includes facilitating effective communication for academic and administrative functions. The EA to the VPs is expected to possess excellent organisational and communications skills, along with time and office management. The incumbent will work closely with the VPs for both internal and external activities, reporting to the same. A good understanding of the tertiary education sector, along with running private organisations, is critical to fully support the VPs in their roles.

DUTIES:

• Executive support and calendar management

• Communication and correspondence

• Administrative and officer operations

• Event and meeting coordination

• Confidentiality and information management

• Stakeholder engagement

• Reporting and documentation

• Financial and resource management

KNOWLEDGE, SKILLS AND ABILITIES

• Experience of providing high level secretarial and administrative support in a Senior role

• Ability to convey information to people clearly and simply

• Ability to forward plan and manage a complex and busy diary

• Excellent organisational skills including the ability to identify administrative needs and develop and maintain appropriate systems to meet them

• Experience in managing and planning projects, Research conferences and events

• Ability to take accurate minutes, including being able to interpret and sum up complex discussions concisely

• Ability to draft routine correspondence and reports

• Ability to maintain accuracy and attention to detail

• Shorthand minute taking

• Ability to work with minimal supervision, independently or as part of a team

QUALIFICATIONS AND EXPERIENCE:

• Bachelor’s Degree in Business Administration or any equivalent.

• A Master’s Degree is an added advantage.

• A minimum related working experience of 5 years, preferably in an academic environment.