ACCOUNTANT

VACANCY 

Key Responsibilities

• The Accountant will support the financial management of Wikimedia Community User Group Botswana’s activities under the annual plan grant. Duties include, but are not limited to:

Financial Recordkeeping:

• Create and populate a payment tracker for tracking all invoices submitted to Wikimedia Botswana.
• Maintain accurate and organised physical and digital records of all financial transactions, including project expenses, income, and receipts.

Financial Reporting:

• Prepare simple, clear monthly, quarterly, and biannual financial summaries and reports for internal use, as well as mid-year and end-of-year grant reporting.

Budgeting Support:

• Assist in budgeting and tracking spending against project budgets.
• Flag any risks or variances to the project team.

Cash Flow & Payments:

• Monitor incoming and outgoing funds.
• Manage petty cash, where applicable, and ensure timely payment of approved expenses.

Tax & Compliance:

• Ensure compliance with Botswana tax regulations, including PAYE filing where applicable.
• Support the organisation in meeting its statutory financial obligations.

Audit Support:

• Assist with internal and external audits by preparing required documentation, ensuring accurate reconciliations, and responding to audit queries.

Financial Controls:

• Help enforce internal financial procedures and flag any risks or concerns to the Program Coordinator and Fiscal Sponsor.

Collaboration with Fiscal Sponsor:

• Work closely with the fiscal sponsor to share timely financial information and align on financial reporting and fund management.
• Participate in monthly pre-finance meetings to approve invoices for submission to the fiscal sponsor for disbursement.

Transparency & Accountability:

• Ensure that all financial documentation is filed and accessible in accordance with Wikimedia Foundation grant requirements and community expectations.

Additional Duties:

• Provide finance-related support for events or campaigns.
• Assist the user group with financial insights or updates as needed.

Qualifications

Education:

• Bachelor’s degree in Accounting.

Experience:

• Minimum of 2–3 years’ experience in accounting, preferably in the nonprofit, digital, or open knowledge sectors.
• Experience working within the Wikimedia movement is a plus.

Skills and Knowledge:

• Strong understanding of Botswana financial laws and Wikimedia Foundation’s financial policies.
• Excellent written and verbal communication skills, with the ability to engage diverse audiences.
• Strong organisational and project management skills.
• Proficiency in accounting and budget management tools (e.g., SAGE, Excel, or similar).

Personal Attributes:

• Ability to maintain confidentiality.
• Strong sense of initiative, self-motivation, and the ability to work independently.
• Open to learning and adapting in a fast-changing digital environment.

Desirable Qualifications:

• Experience working with volunteer-driven initiatives or in a multicultural and diverse environment.
• BICA certification.

Compensation & Benefits

• Competitive stipend.
• Flexible working hours and hybrid arrangement (80% remote work).
• Opportunities for professional development and networking within the Wikimedia movement and nonprofit sector.