Job Expired

Job Purpose

To procure goods and services for the Corporation in a cost effective manner in accordance with Tender Regulations and Corporate policies.

Principal Accountabilities/Responsibilities

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Procurement	Delivers own areas of responsibility and/or supports others by following established procurement systems and protocols. Performs standard administrative data processing tasks (e.g., materials requisitions, time and expense recording, etc.) for the Procurement Sourcing Lead. Identifies potential sources of supply in order to ensure continuity of supply. Prepares and sends out requests for quotations to potential suppliers in order to obtain competitive prices and terms. Evaluates quotations and makes recommendations in order to ensure cost effective purchases.
Supply Chain Management	Performs designated supplier management activities to deliver own prescribed outcomes and/or provide support to others by using existing systems and protocols.
Contract Management	Performs simple contract management tasks by following established procedures in order to support others.
Document Preparation	Organizes and prepares complex documents by using multiple computer applications (such as Microsoft Office), while also gathering and summarizing data for special reports. Compiles and provides procurement statistics to the Procurement and Sourcing Lead for preparation of monthly reports. Prepares public tender advertisements and forms of tenders. Evaluates tenders, prepares reports for submission to approval authority.

Client and Customer Management	Carries out prescribed internal and external client management activities and provides support to others by following existing procedures.
Project Management	Delivers required outcomes by working within an established project management plan
Knowledge Management	Carries out simple knowledge management tasks by following established procedures in order to support others.
Improvement/ Innovation	Implements improvements and carries out simple change management tasks by following established procedures to support others.
Compliance	Highlights shortcomings and suggests improvements in current compliance processes, systems and procedures within assigned unit and/or discipline.
Safety, Health and Environment	Supports others by carrying out simple safety, health and environment tasks using established procedures.

Qualifications

A recognized Diploma in Material Management, Supply Chain

Experience

At least three (3) years in Procurement Management.

Competencies

TECHNICAL SKILLS	DESCRIPTION
Reporting	Works with guidance (but not constant supervision) to create relevant, lucid and effective reports.
Planning and Organizing	Works with guidance (but not constant supervision) to plan, organize, prioritize and oversee activities to efficiently meet business objectives.
Contract Administration	Works with guidance (but not constant supervision) to administer contracts effectively
Assessment	Works with guidance (but not constant supervision) to analyse data from multiple sources to draw appropriate conclusions and make suitable recommendations.
Numerical Skills	Uses an understanding of numerical concepts to perform mathematical operations such as report analysis without supervision and provides technical guidance when required.
Negotiation	Negotiates under supervision at an elementary level to help the organization by obtaining consensus between two or more internal or external parties who may have different interests.
Policy and Regulation	Works with guidance (but not constant supervision) to interpret and apply knowledge of laws, regulations and policies in area of expertise.
Verbal Communication	Uses clear and effective verbal communications skills without supervision and provides technical guidance when required on expressing ideas, requesting actions and formulating plans or policies.
Vendor Management	Works with guidance (but not constant supervision) to manage vendors so that they deliver the best possible results given available resources.
Procurement Process Management	Works without supervision and provides technical guidance when required on managing the entire procurement process from start to finish.
Logistics	Works under supervision at an elementary level to ensure that production plant, equipment and materials are moved and stored in the best way possible.
Database Administration	Works with guidance (but not constant supervision) to design, implement, maintain and administer databases.
Compliance	Works without supervision and provides technical guidance when required on achieving full compliance with applicable rules and regulations in management and/or operations.

Inventory Management	Designs, implements and manages inventory control systems at an elementary level while under supervision.
Computer skills	Supports business processes without supervision by understanding and effectively using standard office equipment and standard software packages, while providing technical guidance as needed
Data Management	Works under guidance (but not constant supervision) to acquire, organize, protect and process data to fulfil business objectives.

BEHAVIOURAL SKILLS	DESCRIPTION
Initiative	Acts proactively to avoid problems or identifies and takes advantage of opportunities. Specifically, is proactive; for example, recognizing and acts on current opportunities or problems and takes action.
Cross Functional Perspective	Demonstrates knowledge of different functions and business units and how various roles across these areas interact. Understands the needs, metrics, incentives and deliverables of other functions and business units and overall organizational governance. Specifically, seeks to understand other areas; for example, going beneath the surface to understand other teams, functions or units’ constraints, metrics, and incentives.
Responsibility for Safety	Focuses on safety, strives for high standards in safety, health, environmental performance and sets a new standard. Specifically, raises standards; for example, setting and working to meet standards that are higher than legal requirements or previous corporate standards.
Teamwork and Collaboration	Works cooperatively as part of a team and collaboratively with peers, internally and externally. Specifically, cooperates; for example, supporting team decisions.
Self-Control	Maintains control of their emotions even under difficult situations in order to continue to perform effectively. Specifically, demonstrates resilience; for example, dealing well with ongoing business stress.
Collaborative Influence	Win the hearts and minds of others across boundary collaborations and to do the right thing, regardless of formal authority. Specifically, invites individual cooperation; for example, inviting the sharing of alternative solutions or viewpoints.
Conceptual Thinking	Thinks through issues by seeing the pattern or big picture, brings facts and ideas together, and develops innovative or creative insights. Specifically, applies models or theories; for example, using a theory to help understand a situation.
Adaptability	Responds to differences and changes in the internal or external context, taking a flexible approach to reach business outcomes. Specifically, tries new ways to do things; for example, coming up with alternative methods or ways of working.

Drive for Results	Focuses on assessing, measuring and improving performance. Shows drive and determination to meet short- and long-term goals. Specifically, takes accountability; for example, tracking his/her own performance against standards or measures.
Approach to Thinking	Thinks through situations of varying degrees of complexity and ambiguity, in order to understand them clearly. Specifically, sees basic relationships; for example, identifying simple cause and effect, or pros and cons.
Attention to Detail	Manages, tracks and attends to multiple pieces of information, bringing order and clarity. Specifically, checks own work; for example, using systems such as checklists to ensure accuracy.
Customer Focus	Identifies and meets the needs of internal and external customers, being continually focused on outcomes for customers. Specifically, corrects problems; for example, communicating with customers regarding expectations, to monitor delivery and satisfaction.
Information Seeking	A desire to know more and seek information to inform decisions. Specifically, ask routine questions; for example, asking for background when given a task or assignment.
Understanding Others	Takes an active interest in other people. Seeks to understand their individual perspectives and concerns and accurately hears the unspoken or partly expressed thoughts, feelings and concerns of others. Specifically, shows interest in others; for example, asking questions to demonstrate an interest in learning about others’ backgrounds, interests or experiences.

Job Challenges

Incumbent will be working in a busy procurement environment, in normal work weeks

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