We are HIRING in Gaborone for an HR Administrator to provide a shared service and partner with the business in providing administrative HR support across the Group

Key Performance Areas

HR Administration

• Generate Contract of employments, Annexures, internship contract and training Contracts.
• Responsible for the completion of all administration across the Group
• Confirmation of Employment letters
• Minute Taking

Payroll

• Assist with the completion of new engagement documentation and updating the payroll submissions spread sheet
• Process access requirements for all new employees
• Compile and complete all outstanding documentation for payroll submission
• Ensure that all HR submissions is sent through to payroll by no later than the payroll cutoff date

Employee Benefits

• Send through the updated email addresses to Alexander Forbes (pension and medical aid Administrators)
• Ensure that all new applications are completed and signed off before sending through to Discovery
• Ensure that all withdrawals are timeously processed on the online system
• Completion of documents for ex-employees as well as existing employees who belong to the Union (Pension, Disability, UIF, Death claims)
• Maintain quality relationships and communications with all stakeholders, both internal and external

Recruitment

• Ensure that a staff requisition is accurately completed in its entirety
• Ensure approval is obtained by the HR Director before handing over the Staff requisition to the Recruitment Specialist
• Update and maintain the vacancy list for HRBPs
• Act as a liaison between payroll and recruitment to ensure that dummy payslip are accurately generated
• Provide Administrative support and back up to the Recruitment as and when required
• Complete an Induction program for the employee by coordinating all segments of the induction training amongst the divisions of the organization

Industrial Relations

• Assist line managers to ensure all internal policies and procedures are adhered to
• Generate documentation in support of the relevant disciplinary action taken as and when required
• Send AWOL letters to employees not reporting to work and follow up on the response of the letters with said employees’ managers
• Updating of the Group Organogram

Reports

• Generate monthly termination, out of cycle and new engagement reports

Maintenance of Employee Files

• Maintain accurate and updated information on both the digital and hard copy employee files

Research and Development

• Conduct ongoing research and review of best practices locally and internationally to support the development of the HR function in the organization
• To assist in the development, implementation and maintenance of all HR policies and procedures
• To assist in benchmarking exercises, surveys and continuous research

• Grade 12 / Matric
• Degree/Diploma in Human Resources Management
• Sound knowledge of all relevant labour legislation (BCEA, LRA)
• 3 -5 years HR Administration experience