Vacancy: Procurement and Administrative Secretary 2587 views

Duties
• Participate in tender preparation especially putting together company documents.
Our ideal candidate will also be familiar with basic bookkeeping and office administration processes.
Your duties will include answering telephones, distributing mail, recording minutes, maintaining company files and participating in tendering process.
To succeed in this role, you must be a reliable and self-motivated professional with excellent organizational skills.

Responsibilities

•Compiling tenders.
• Assist the managing director.
• Assigning tasks to other administrative employees daily, ensuring that you meet deadlines.
• Organise company documents for tendering purposes.
• Record minutes of meetings.
• Respond to queries in person , via telephone or email.
• Develop and Implement office procedures.
• Compose letters, memos and emails.
• Maintain and update company files and records.
• Management basic bookkeeping duties.
• Prepare and mail bills, contracts, and invoices.
• Help with office management and organization processes.
• Track inventory of office supplies and stock.
• Plan and book travel arrangements.
• Planning daily company activities,including scheduling meetings and presentations.

Requirements:
• Certificate/Diploma in secretarial studies, office administrative or equivalent qualification.
.2 years experience in compiling tenders and procurement procedures.
• 2 years’ experience in a clerical position.
• Strong knowledge of office procedures.
.Basic accounting processes.
• Outstanding communication and organizational skills.
• Proficiency with MS Office.
• Driver’s licence will be an added advantage