EXECUTIVE SECRETARY – Ministry of Defence and Security 764 views

MINISTRY OF DEFENCE AND SECURITY

EXTERNAL ADVERTISEMENT
VACANCY CIRCULAR NO. 2 OF 2022

The Ministry of Defence and Security – Headquarters invites applications from talented, decisive and self-driven individuals from qualified citizens of Botswana to fill the following post:-

EXECUTIVE SECRETARY (1 POST)

SALARY SCALE: D4 (P 232,140 – P 255,876 per annum)

MAIN PURPOSE OF THE JOB

Provide secretarial and administrative services.

KEY PERFORMANCE AREAS

1. Manages and maintains the supervisor’s diary.
2. Assists in the daily management of the supervisor’s office.
3. Receives and screens visitors and telephone calls and determine appropriate action.
4. Receives and studies incoming correspondence, publications, regulations and Directives and determines appropriate action.
5. Makes preparations for official meetings and functions.
6. Safeguards classified information for the office.
7. Arranges hotel and travel reservations for the supervisor.
8. Reviews outgoing correspondence for conformance with proper format, procedural instruction, typographical accuracy and ensures necessary attachments are in place.
9. Provides committees with secretarial and editorial services.

QUALIFIED APPLICANTS PROFILE

To be considered for this position, candidates must have at least National Diploma in Secretarial Studies or Higher National Diploma in Secretarial Studies (NDSS/HNDSS) complemented by six (6) years relevant post qualification experience, two of which should have been served at the level of Senior Personal Secretary (Cl salary scale).

 

KEY SKILLS AND COMPETENCIES

• Customer Service
• Planning and Execution
• Communicating effectively
• Building Effective Teams
• Drive for Results
• Ethics and Values

BENEFITS

1. Leave of 30 working days per annum
2. Optional contributory Medical Aid Scheme (Government pays 50% and employee 50%).
3. Contributory Pension Scheme (Government pays 15% and employee 5%). IMPORTANT

Applicants should quote the number of this vacancy circular and provide the following details:

1. Detailed Curriculum Vitae
2. Certified copies of certificates and at least three recent work related references confirming the required experience.
3. In case of serving Public Officers, applications must be routed through their Heads of Department and Permanent Secretaries. Applications not so routed will not be considered.