HEAD OF ADMINISTRATION AND PROCUREMENT – Non-Bank Financial Institutions Regulatory Authority (NBFIRA) 573 views

The Non-Bank Financial Institutions Regulatory Authority (NBFIRA) invites suitably qualified individuals to apply for the following vacancies:

HEAD OF ADMINISTRATION AND PROCUREMENT

Reports to: Deputy Chief Executive Officer – Professional Services

MAIN PURPOSE OF THE JOB

Lead the procurement function in accordance with established procurement policies, procedures and regulations, whilst ensuring economy, efficiency, transparency, fairness, accountability/ethical standards and promoting competition.

Oversee the provision of effective and efficient administration services to the whole of NBFIRA

Oversee the management of Department’s resources to achieve its prescribed mandate and meet its objectives

KEY RESPONSIBILITIES

PROCUREMENT

• Formulation, review and implementation of procurement policies, strategies, guidelines, regulations, processes and procedures; and ensuring compliance thereof
• Review and present consolidated procurement plan to Executive Management Team
• Oversee the implementation of framework contracts
• Oversee the sourcing of suitable suppliers and negotiation of contracts to optimise services and secure advantageous terms
• Ascertain high quality of procurement services to internal users
• Oversee the management of stores
• Ensure the public has appropriate access to procurement notices and solicitation documents to promote competitiveness
• Secretary to internal structure for procurement / tendering matters
• Ensure proper maintenance of procurement records
• Review key functional metrics to reduce procurement costs, improve effectiveness and mitigate risks for supply contracts and agreements
• Review and present annual report on supplier performance evaluation to Management
• Advise Management and staff on procurement matters at NBFIRA

RECORDS AND ADMINISTRATION

• Formulation, review and implementation of administration policies, strategies, guidelines, regulations, processes and procedures; and ensuring compliance thereof
• Ensure the effective and efficient delivery of the following services:
• Security, health and safety at work
• Management of official records of NBFIRA
• General office support services (clerical/secretarial, cleaning, reception, typing, printing, fax and photocopy etc.)
• Management of facilities in terms of maintenance, repairs/ renovations/ refurbishments, utilities, insurance, leases etc.
• Acquisition, disposal and maintenance of non-IT assets
• Long-term infrastructure planning of NBFIRA’s physical facilities

QUALIFICATIONS AND EXPERIENCE

• At least a master’s in Business, Administration, or related field from a recognised institution
• Professional Certification in Procurement or supplies management
• Membership of professional institution such as CIPS is an added advantage
• At least 10 years of similar experience post-qualification, with a minimum of 3-4 years in a middle management position.

SKILLS AND COMPETENCIES

• Ability to drive strategic intent by translating the strategy into key drivers, ensuring organisational capabilities are aligned to the strategy.
• Excellent business acumen, decisiveness, influential and impactful relationship management.
• Ability to create and drive a culture and climate of cohesion and teamwork across the organisation.
• Strong communication and reasoning ability, integrity, and high ethical standards.