PROCUREMENT COORDINATOR – Non-Bank Financial Institutions Regulatory Authority (NBFIRA) 529 views

The Non-Bank Financial Institutions Regulatory Authority (NBFIRA) invites suitably qualified individuals to apply for the following vacancies:

PROCUREMENT COORDINATOR

Reports to: Head of Administration and Procurement

MAIN PURPOSE OF THE JOB

Plan, organise and coordinate the procurement and inventory function, in compliance with procurement rules, regulations and guidelines

KEY RESPONSIBILITIES

PROCUREMENT

• Interact with key stakeholders in identifying business needs
• Facilitate the development of the annual procurement plan by liaising with Departments for their inputs
• Assist and train Requisition Departments in correctly formulating their procurement needs and procurement plans
• Work with Finance team throughout the procurement cycle to assist with forecasting and budgeting
• Prepare all Technical Specifications and Terms of Reference solicitation documents in compliance with the NBFIRA procurement policy, regulations and guidelines and other similar regulations
• Develop and maintain a suitable contract database for on-going supplier management
• Maintain positive working relationships with strategic suppliers to assure cost, quality, and delivery targets are met
• Perform sourcing, liaising and negotiating with new and existing suppliers
• Re-negotiate contracts with any suppliers to produce better savings and further value for spend
• Ordering and processing of orders and delivery
• Evaluate suppliers’ performance and report to Management
• Provide procurement updates, reports and analyses to the Manager
• Act as resource person in tender committees on procurement matters

STORES MANAGEMENT

• Undertake inventory of materials and stocked items, while adhering to strict accounting and auditing procedures and guidelines
• Keep updated and accurate records of inventory
• Perform regular cycle counts of inventory
• Investigate and resolve volume discrepancies between stock and records
• Record, account for and issue items to users across NBFIRA
• Track inventory movements
• Regular analysis of inventory performance data (cost, usage etc.) with a view to maximise efficiency and cut costs
• Prepare and generate relevant inventory reports for Management
• Keep appropriate records and documentation on deliveries, issues and inventories

QUALIFICATION AND EXPERIENCE

• At least a master’s in Supply Chain or Procurement Management or related field from a recognised institution
• Membership of professional institution such as CIPS is an added advantage
• At least 5 years’ experience post-qualification in a similar position

SKILLS AND COMPETENCIES

• Procurement processes, policies, principles and practices
• Proficient in the use of computers and software relevant to the position
• Communication
• Interpersonal
• Negotiation, networking & relationship building
• Organisational (planning, budgeting, managing time, prioritizing work)
• Research, critical thinking, analytical & problem solving