PERSONAL ASSISTANT – Lil- Que Consultants (Pty) Ltd 1125 views

PERSONAL ASSISTANT (PA) WANTED

JOB BRIEF

Our client a civil works and road surfacing contractor who is registered under the Companies Act and with PPADB is looking for a Personal Assistant (PA) to perform secretarial work and provide the Managing Director with day-to-day administrative support.

KEY PERFORMANCE AREAS

⦁ Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the Managing Director, including those of a highly confidential or critical nature. Prioritize and determine an appropriate course of action, make referrals, or responses, exercising judgment to reflect the Managing Director’s ways of working and organization policies.
⦁ Work closely with the Managing Director to keep them well informed of upcoming commitments and responsibilities; follow up appropriately.
⦁ Managing diaries and organizing meetings and appointments, often controlling access to the Managing Director
⦁ Complete a broad variety of administrative tasks that facilitate the Managing Director’s ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; maintaining databases and filing systems; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; and completing expenses.
⦁ Arranging and booking travel, transportation, and accommodation
⦁ Liaising with staff, suppliers, and clients
⦁ Other projects/duties as assigned for the overall benefit of the organization

CANDIDATES
At a minimum, the successful candidate should have the following background:

a) Diploma in Business Management/ Administration or equivalent
b) Minimum 5 years experience working as a Personal Assistant or in a similar role
c) Secretarial certificates, qualifications, and professional memberships are an added advantage.

COMPETENCIES
The following competencies are required:

⦁ Proven experience as a Personal Assistant or in similar administrative roles
⦁ Discretion and trustworthiness: you will often be a party to confidential information
⦁ Confidence and aptitude with minute-taking and compiling reports
⦁ Flexibility and adaptability
⦁ Good oral and written communication skills
⦁ Good organizational skills and the ability to multitask
⦁ The ability to be proactive and take the initiative
⦁ Proficiency in Microsoft Office products (Word, Excel, and PowerPoint) and the ability to learn company-specific software if required