SALES ADMIN – Di Spane 1551 views

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Di Spane (All About Jobs)

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VACANCY
SALES ADMIN
SALES & MARKETING

A leading Printing & Branding company in Botswana looking for a suitably and self-driven individual to apply for the following vacancy:

1. SALES ADMIN (Gaborone/Palapye)

2. SALES & MARKETING OFFICER (Gaborone/Palapye)

The Candidate(s) will support the sales team by managing orders, customers, and data, acting as a key liaison:

• Processing orders/invoices, updating the CRM, generating reports, coordinating deliveries with production/logistics, handling customer inquiries, and ensuring brand consistency in materials while tracking inventory and assisting with sales forecasts

• Order Processing & Invoicing: Receive, verify, and process customer purchase orders, issue accurate invoices, and track payments.

• CRM & Data Management: Maintain and update customer contact info, sales records, meeting notes, and deal progress in the CRM.

• Customer Communication: Act as the first point of contact, answering queries, obtaining missing info, and directing feedback to relevant teams.

• Internal Coordination: Liaise with production, marketing, logistics, and finance to ensure timely order fulfillment, project alignment, and delivery.

• Sales Support: Prepare quotations, proposals, contracts, and presentations; assist with sales forecasting and reporting.

The candidate must demonstrate the following Capabilities:

• Diploma/Degree in Business Administration or related.

• 3+ years’ experience in Secretarial administration and/or sales.

• Knowledge of local Sales & Secretarial regulations.

Minimum Qualifications

• Strong secretarial management and problem-solving abilities.

• Excellent communication and interpersonal skills.

• High level of organization, inspection discipline, and reporting accuracy.

• Proficient in MS Office.

• Integrity and ability to collaborate across departments.

Printing & Branding Specific Duties:

• Inventory Tracking: Monitor stock levels for materials (paper, inks, blanks for apparel) to prevent delays.

• Brand Consistency: Ensure all printed materials, samples, and digital assets align with brand guidelines.

• Marketing Asset Management: Help keep promotional materials, digital media kits, and website content updated.

• Production Liaison: Communicate customer specifications (colors, finishes, quantities) accurately to the print production team.

Reporting & Analysis

• Sales Reporting: Compile weekly/monthly reports on sales performance, metrics, and trends for management.

• Performance Monitoring: Help track key performance indicators (KPIs) and assist with identifying new product opportunities or market trends.