Job Expired

The purpose of the HR & Risk Administrator role is to ensure the effective execution of Human Resources, Health & Safety, and Risk operational activities at site level. The role is responsible for managing day-to-day HR administration and employee relations, supporting a compliant and safety-conscious workplace, and acting as the key link between site employees, management, and Sleep Group Head Office on all HR, Health, Safety, and Risk matters in Botswana.

Key Responsibilities

Implement and maintain HR policies and procedures aligned to Botswana labour legislation
Maintain HR governance documentation and document control
Coordinate site HR initiatives aligned with Group HR strategy
Manage end-to-end recruitment at site level in line with the Botswana Employment Act
Process job requisitions, appointment approvals, and employee movement forms
Ensure all approvals are obtained in line with company approval frameworks
Coordinate onboarding and annual return-to-work inductions
Load new employees onto HR and payroll systems timeously
Coordinate training interventions in line with the annual training plan
Track training attendance and compliance
Compile training needs analysis and training reports
Liaise with relevant training authorities where applicable
Support grievance and disciplinary processes in line with company policy and legislation
Prepare charge sheets, notices of enquiry, and disciplinary documentation
Represent the company at the Department of Labour (conciliation and mediation)
Maintain accurate, confidential employee relations records
Ensure procedural fairness and legislative compliance
Compile and submit monthly HR reports
Prepare quarterly continuous improvement and compliance reports
Maintain and update the vacancy and headcount matrix
Ensure accuracy and timeliness of all HR data and reporting
Manage end-to-end offboarding processes
Conduct exit interviews
Process system terminations and payroll notifications
Prepare relieving letters and Certificates of Service
Implement and support OHS programmes in line with Botswana legislation
Coordinate Health & Safety Committee meetings
Maintain appointments for Safety Representatives, First Aiders, and Fire Marshals
Conduct monthly SHE and risk inspections and track corrective actions
Maintain Health & Safety documentation, registers, and policies
Coordinate occupational medicals and hearing tests
Investigate incidents and accidents and determine root causes
Ensure contractor health and safety compliance
Coordinate fire drills and emergency evacuation simulations
Compile monthly safety, audit, risk, and incident reports
Ensure compliance with OHS legislation and Workers’ Compensation requirements
Identify workplace hazards and implement preventative controls
Ensure accurate reporting within prescribed legal timeframes
Promote a strong safety culture through toolbox talks and awareness campaigns
Liaise with security service providers on safety and emergency procedures
Maintain risk and compliance system updates and dashboards (where applicable)

Requirements

Relevant tertiary qualification in Human Resources / Human Capital Management (essential)
3–5 years’ experience in an HR Generalist or HR Administration role
3–5 years’ experience in a manufacturing or industrial environment
Proven experience in employee relations and disciplinary processes
Exposure to Health, Safety, and Risk Management (advantageous)
Sound understanding and practical application of:
Botswana Employment Act
Botswana Occupational Health & Safety legislation (Factories Act and related regulations)
Workers’ Compensation Act
Strong HR Information Systems capability
Advanced Microsoft Word, Excel, and PowerPoint skills
Strong analytical and problem-solving skills
Excellent communication, negotiation, and interpersonal skills
Ability to advise management and support an employee-centric culture
High attention to detail with strong administrative discipline
Ability to manage change and build effective stakeholder relationships