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5 days ago
The University of Botswana (UB), a premier state-owned tertiary institution dedicated to shaping the future through excellence, research, innovation and meaningful societal impact, invites applications from accomplished and suitably qualified professionals for the position of Manager: Transport and Logistics in the Department of Facilities Management . JOB PURPOSE The Manager: Transport and Logistics is responsible for overseeing the University’s transportation and logistics operations. The position holder works closely with the Head of Operations and Services and other stakeholders to ensure the smooth and efficient movement of goods, materials and people. The successful candidate will optimize transportation processes, maintain the University’s fleet and coordinate logistics activities to support the institution’s overall objectives. This includes, but not limited to, driver management, compliance with road traffic and transport regulations, ensuring there is reliable, cost-effective and safe transport and logistics support for operations across the University’s campuses.
Job Summary
- Employer: University of Botswana
- Job Type: Full-time
- Location: Gaborone, Botswana
- Category: Logistics
- Salary: competitive salary and benefits package commensurate with qualifications and experience
- Closing Date: 2026-09-24
Key Responsibilities
- i. Develop and manage a comprehensive fleet management system, including vehicle allocation, maintenance scheduling, and replacement planning;
- ii. Oversee the maintenance and roadworthy status of all University vehicles, coordinating with approved workshops and service providers;
- iii. Manage transport scheduling and pool vehicle booking systems to optimise utilization;
- iv. Ensure compliance with road traffic legislation, vehicle licensing, insurance and roadworthiness certification requirements;
- v. Manage the University’s driver establishment, including driver competency assessment, licensing compliance, and performance management;
- vi. Coordinate logistics support for University events, construction projects, and multi-campus operations;
- vii. Implement and operate fleet management software and digital tracking systems;
- viii. Monitor fuel consumption and manage the fuel card system, ensuring accurate reporting;
- ix. Develop and manage the transport and logistics budget, controlling expenditure within approved limits;
- x. Manage and monitor outsourced transport contractors where applicable;
- xi. Compile and submit monthly KPI and fleet performance reports;
- xii. Develop and implement transport and logistics plans in line with the departmental strategy;
- xiv. Manage the unit’s operational performance against established goals and objectives identifying areas for improvement and recommending corrective action as needed;
- xv. Develop and enforce safety protocols and procedures to minimize accidents, injuries, and damage to goods and equipment;
- xvi. Conduct regular audits and inspections to ensure adherence to safety standards;
- xvii. Provide excellent customer service ensuring client and stakeholder satisfaction;
- xviii. Establish and maintain partnerships with relevant internal and external stakeholders to enable effective delivery of the departmental mandate, as necessary;
- xix. Resolve customer enquiries and issues in a timely and efficient manner;
- xx. Participate in recruitment and ensure retention and development of a diverse team;
- xxi. Support unit level professional development activities, including mentoring, training, and opportunities for advancement;
- xxii. Conduct regular performance evaluations and provide constructive feedback to support continuous improvement to employees under supervision;
- xxiii. Assist with the development and management of the departmental budget;
- xxiv. Develop and manage transport and logistics risk register with clear mitigation strategies;
- xxv. Undertake any other duties as directed by the supervisor in line with the role.
Requirements
- A minimum of a Bachelor’s degree in, Logistics Management, Supply Chain Management, Business Administration, Transport Management or a related field;
- A professional qualification or certification in fleet management, transport, or logistics from a recognised institution will be an added advantage .
- A minimum of six (6) years’ work experience, three (3) of which should have been at senior officer level, i.e. in transport management, fleet management or logistics operations;
- Experience in managing a significant vehicle fleet in a large organisation is preferred;
- Demonstrated experience with fleet management software, vehicle tracking systems and transport reporting;
- Knowledge of road traffic legislation, transport regulations, and vehicle compliance requirements in Botswana;
- Experience in driver management, including competency assessment. Higher Education experience is preferred.
- Strong knowledge of transportation regulations, fleet management, and logistics best practices;
- Excellent organizational and problem-solving skills, with the ability to prioritize tasks and manage multiple projects simultaneously;
- Proficient in using transportation management systems (TMS), GPS tracking and other relevant software applications;
- Strong leadership and team management abilities, with excellent communication and interpersonal skills;
- Analytical mindset with the ability to gather and interpret data to drive operational improvements;
- Attention to detail and a focus on delivering high-quality service;
- Financial management and budget control.
Salary
competitive salary and benefits package commensurate with qualifications and experience
How to Apply
To apply, please visit: ub.bw
REF Code: IRC 3527 | Vacancy Circular No: IRC 3527
About the Company
The University of Botswana (UB) was established in 1982, as the first institution of higher education in Botswana. The university currently has three campuses: one in the capital city Gaborone, one in Francistown, and another in Maun. The University of Botswana is divided into six faculties: Business, Education, Engineering, Humanities, Health Sciences, Science and Social Sciences and the Sir Ketumile Masire Teaching Hospital. UB is ranked 1201–1500 in the world and 21st in sub-Saharan Africa in the 2024 Times Higher Education World University Ranking.
Frequently Asked Questions
What qualifications and certifications are typically required for a Transport and Logistics Manager role in Botswana?
A bachelor's degree in logistics, supply chain management, or business administration is usually expected, with a master's degree being an advantage for university-level roles. Professional certifications such as CILT (Chartered Institute of Logistics and Transport) or SAPICS/APICS are highly regarded. Practical experience in fleet management, procurement, and transport operations is essential.
What are the common day-to-day responsibilities of a Transport and Logistics Manager at a large institution like the University of Botswana?
You would oversee fleet operations, route planning, vehicle maintenance, and fuel management for university transport services. The role also involves coordinating logistics for events, managing supplier contracts, ensuring compliance with local transport regulations, and supervising drivers and junior logistics staff. Inventory control and timely delivery of goods across campuses are also typical duties.
What aspects of Botswana's work culture should a candidate expect in this role?
Batswana workplaces value respect for hierarchy and consensus-building, so decisions often involve consultation with senior staff and union representatives. Punctuality and adherence to organisational policies are important, and you should be prepared for a structured, bureaucratic environment typical of public universities. Community and teamwork matter, and building good relationships with support staff is key to smooth operations.
What career progression opportunities are realistic for a Transport and Logistics Manager in Botswana?
From this role, you could progress to Director of Operations, Head of Supply Chain, or Deputy Registrar positions within the university sector. Alternatively, you could move into senior logistics management roles in parastatals, mining companies, or large retail chains across Botswana. Further studies like an MBA or a CILT fellowship can accelerate advancement.
What typical benefits are offered for management roles at institutions like the University of Botswana?
Standard benefits usually include 30 days of annual leave, contributory pension, and medical aid coverage through schemes like BOMAID or PULA. You may also receive a housing allowance, car allowance, and professional development support. Benefits are generally aligned with government or public sector conditions of service.
How should I apply and what do employers in Botswana look for in a candidate for this role?
You should apply through the University of Botswana's official careers portal or as specified in the advertised vacancy, usually submitting a CV, cover letter, and certified copies of your qualifications. Employers look for demonstrated leadership in logistics, knowledge of Botswana's road infrastructure and customs procedures, and a clean driver's licence. Emphasise your problem-solving skills, budget management experience, and ability to work with diverse teams.
