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Personal Assistant to the Managing Partner
Personal Assistant to the Managing Partner
Job Summary
- Employer: KEBABONYE BUSINESS LAW
- Job Type: Full-time
- Location: Gaborone, Botswana
- Category: Administrative
- Closing Date: 2026-10-31
Key Responsibilities
- Diary and Schedule Management: Managing the Managing Partner’s calendar, appointments, meetings and court dates.
- Correspondence: Screening calls and emails, drafting letters and responding on the Managing Partner’s behalf where appropriate.
- Meeting Support: Preparing agendas, briefing packs and minutes, and following up on action items.
- Document Preparation: Typing, formatting and proofreading reports, presentations and legal documents.
- Travel and Logistics: Arranging travel, accommodation and itineraries, and coordinating firm events.
- Client and Stakeholder Liaison: Acting as first point of contact for clients, partners, the courts and external parties.
- Financial Administration: Assisting with billing, expense claims and tracking of invoices.
- Records Management: Maintaining organised physical and electronic filing systems.
- Special Projects: Supporting the Managing Partner on firm management and strategic initiatives.
Requirements
- Education: Diploma or Degree in Secretarial Studies, Office Administration, Business Administration or a related field.
- Experience: At least 3-5 years as a PA or Executive Assistant, preferably supporting a senior partner or executive in a law firm.
- Administrative Skills: Organisation and Time Management; Proficiency in IT; Attention to Detail; Interpersonal Skills; Other Essential Skills: Discretion and Confidentiality, Initiative, Legal Awareness.
How to Apply
Apply by email: info@kebabonye.co.bw
Frequently Asked Questions
What qualifications or education do I need to become a Personal Assistant to the Managing Partner at a law firm in Botswana?
Most employers require a minimum of a Diploma in Business Administration, Secretarial Studies, or Office Management from institutions like ABM University or BQA-accredited colleges. Proficiency in Microsoft Office Suite and excellent English communication skills are essential, with additional certification in legal administration being advantageous.
What are the typical day-to-day responsibilities of a Personal Assistant to the Managing Partner?
You will manage the Managing Partner's calendar, schedule client meetings and court appearances, prepare correspondence and legal documents, and coordinate travel arrangements. Additional duties include screening calls, maintaining confidential files, and liaising with clients, government offices, and other stakeholders on behalf of the firm.
How does workplace culture and professional etiquette differ in Botswana law firms?
Botswana workplaces value respect for hierarchy, punctuality, and formal communication, especially in legal settings where addressing senior partners appropriately is expected. Building trust through reliability and discretion is crucial, as is understanding local business customs like formal greetings and appropriate dress codes for client-facing roles.
What career progression opportunities exist for Personal Assistants in Botswana law firms?
With experience, you can advance to Executive Assistant, Office Manager, or Practice Administrator roles within larger firms. Some PAs pursue further studies in law or business administration to transition into paralegal, compliance, or operations management positions.
What benefits are typically offered for full-time administrative roles in Botswana?
Standard benefits usually include paid annual leave as per Botswana labour laws, medical aid contributions, and pension scheme participation through BPOPF or private providers. Some firms may offer additional perks such as professional development allowances or performance bonuses, though this varies by employer.
How should I apply for a Personal Assistant position, and what do Botswana employers prioritize in candidates?
Submit a professional CV and cover letter highlighting relevant experience, typing speed, and software proficiency; some firms may require practical assessments. Employers prioritize candidates with proven discretion, strong organizational skills, local references, and demonstrated understanding of Botswana's professional and legal environment.
