RESOURCE COORDINATOR ASSISTANT – U.S. Embassy, in Gaborone

VACANCY

The U.S. Embassy, in Gaborone is seeking eligible and qualified applicants for the following position based in Gaborone:
Resource Coordinator Assistant; FSN-7; Gaborone-2024-018 (P233,941 Starting salary per year + benefits).
Duties: The Resource Coordination Assistant works under the direct supervision of the Resource Coordination Specialist or Public Affairs Officer (PAO) or PAO designee and is the Public Diplomacy (PD) IE Staff responsible for managing all administrative aspects of the Public Diplomacy (PD) Section. Supports the Public Affairs Officer (PAO), the Deputy Public Affairs Officer (DPAO), Established Opinion Leaders (EOL), Emerging Voices (EV), and Strategic Content Coordination (SCC) Specialists and Assistants for exchanges and other public engagement programs and activities. Supports grants administration; tracks and collaborates on Public Diplomacy (PD) budgets and expenditures. Oversees Public Diplomacy (PD) section time & attendance, staff travel, representation, vouchers, procurement, grants and other administrative tasks; manages program calendars. Serves as the primary point of contact for the Public Diplomacy (PD) Section, ensuring that visitors receive accurate and timely information with the highest levels of customer service. Assists with other Public Diplomacy (PD) Section messaging and programming priorities as needed.

Qualifications and Evaluations

Education: University degree in business administration, financial management, oraanizational management, accounting, public administration, or local equivalent is required.

Requirements:
EXPERIENCE: Three years of progressively responsible experience in administrative services, procurement, customer service, or events management is required.
JOB KNOWLEDGE: Detailed knowledge of management operations, human resources, grants policies and procedures, procurement, travel, IT, and other administrative procedures and regulations is required. Knowledge of U.S. foreign policy objectives and American interests in Botswana; understanding of regional, ethnic, socio-economic, cultural and linguistic factors and the influence of religious, cultural and educational institutions in shaping perceptions or the U.S. are all required. Comprehensive knowledge of host-country geography, infrastructure, government institutions, and common business and banking practices is required. Knowledge of customer service in Botswana is required. Must understand communications in Botswana and the international information environment as it affects Botswana and must be familiar with digital practices and procedures.

Evaluations:

LANGUAGE: Level IV English (Fluency) Speaking/Reading/Writing is required.
SKILLS AND ABILITIES: Must have strong analytic skills to manage funding from multiple sources, each with differing requirements tor purpose, oversight and accounting. Must be able to accurately assess resource challenges and identify solutions, including those that address sensitive resource challenges. Must have excellent customer relations, and interpersonal and cross-cultural communication skills. Must have excellent written and oral communication skills, including writing reports in both English and host-country language. Strong management skills are required, including the ability to develop and oversee logistics with partner institutions and manage complex PD/ Mission events. Good keyboarding and data entry skills are required; excellent familiarity with electronic discovery tools, in particular the Internet, and standard information retrieval practices and procedures are required. Thorough, detailed knowledge of and ability to use various computer software programs, specifically Microsoft Word, Excel, and databases; Must have excellent numerical skills to be able to manipulate numbers with speed, to process personnel and travel documents, develop equipment lists and supply orders, and monitor PD budgets. “This may be tested”.

Qualifications: Local prescriptive privileges must be acquired. All applicants under consideration will be required to pass medical and security certifications.

Other information:

Applicants must address each required qualification listed with specific and comprehensive information supporting each item. Failure to do so may result in a determination that the applicant is not qualified.