OPERATIONS MANAGER – ADMINISTRATION & ACCOUNTS – Mashatu Game Reserve

POSITION AVAILABLE:  OPERATIONS MANAGER – ADMINISTRATION & ACCOUNTS, FOR MASHATU GAME RESERVE

PLACE:  Mashatu Game Reserve, Merryhill Office, Northern Tuli Game Reserve, Tuli Block, Botswana

PACKAGE: Salary is negotiable pending experience and qualifications. This is a live-in position with accommodation provided at Mashatu Game Reserve.

WORKING HOURS:  Monday to Sunday, from 7am to 4pm daily with 1hr lunch break, overtime is worked from time to time as would be expected from senior management;  we work 26 days on with 5 days off per month and 30 days annual leave.

COMMENCEMENT DATE:  ASAP – this position is available immediately.

JOB DESCRIPTION:

• Daily / weekly / monthly invoicing of customers and recons.
• Daily / weekly / monthly processing of supplier invoices and recons.
• Daily / weekly / monthly petty cash (multi-currency) recons, distribution and record keeping.
• Daily / weekly / monthly processing all orders with suppliers, managing the process and insuring delivery and cost prices are met.
• Daily / weekly / monthly bank recons (multi-currency).
• Daily / weekly / monthly capturing and posting all receipts and payments, reconciled.
• Preparing and processing monthly payrolls (220 employees).
• Preparing and processing VAT, PAYE and Training Levy submissions.
• Oversee job cards issued from the Maintenance, Workshop and Conservation departments, as well as processing invoices therefore.
• Generate quotations and purchase orders when needed.
• Oversee all inventory, ensure stock controls are up to date and correct. Correct product codes, troubleshoot quantity discrepancies between stock & records if any etc.
• Reviewing monthly management accounts of all camps and companies, as well as assisting with draft budgets therefore.

QUALIFICATIONS, EXPERIENCE AND PERSONALITY:

• Applicable tertiary qualifications in Accounting / Finance / Administration. Must be a citizen of Botswana.
• Working experience in similar position(s) within the Hospitality / Tourism Sector, minimum of 5 years required.
• Experience in accounting software – Pastel / Sage Evolution / Zero / QuickBooks or similar. Must be computer literate in all windows programs. Experienced in Excel – must be strong in manual stock control systems on xl, as well as within accounting or POS programs.
• Fast thinker, with strong analytical and problem-solving skills. Multi-tasking is essential. Excellent interpersonal skills to communicate effectively across all sectors of the company, as well as with suppliers and clients.
• Experience in ordering/purchasing of supplies – daily, weekly and monthly. Excellent knowledge of accounts, ordering procedures & purchasing. Knowledge of building maintenance and vehicle maintenance (for purchasing/invoicing) would be essential, as well as the standard food, beverage and consumable orders required in the hospitality/tourism sector.